Board-Ready HOA Minutes, Delivered
We handle the draft. You handle the approval.
FirstMotion joins your board meetings and delivers parliamentary minutes—motions, votes, and action items—ready to review. Your managers approve in 10 minutes instead of drafting for 2 hours.
To approve White Mountain snow removal contract at $18,500 annually.
Moved: L. Chen | Seconded: M. Torres
Vote: 2-1 (Passed)
Board member debate correctly filtered out
To increase reserve contribution by $10/unit effective March 2026.
Moved: L. Chen | Seconded: M. Torres
Vote: 3-0 (Passed Unanimously)
The Hidden Cost of Meeting Minutes
A mandatory task that eats hours without increasing your management fee.
The Drafting Tax
Every board meeting comes with a hidden cost: the hours spent turning discussion into a formal record.
Quietly Disappearing
Across a year, that's more than a full work week spent on documentation instead of decisions.
Liability Exposure
Incomplete or delayed minutes create liability for both HOA boards and management companies. If it's not documented, it didn't happen.
How It Works
Three steps. No integration required. Nothing to upload.
1. Invite Us to Your Meeting
Send us the meeting invite. We join via Zoom, Teams, Google Meet, or any video platform.
2. We Capture the Record
FirstMotion captures motions, seconds, votes, and action items—creating the parliamentary record, not a summary.
3. Review & Approve
Your draft arrives within 24 hours. Your manager reviews and approves—verifying takes minutes, not hours.
Try It Free — Invite Us to Your Next Meeting
We'll join, capture the record, and deliver formatted minutes within 24 hours. First two meetings free. No commitment.
Questions? Reach out directly: