Inconsistent Minutes Are a Portfolio-Wide Liability.
Your managers run dozens of board meetings — HOAs, condos, timeshares, co-ops, nonprofits. When minutes are inconsistent, late, or incomplete, the liability falls on your firm.
How It Works
Three simple steps to professional minutes across your portfolio
Share Your Schedule
Send us meeting invites for any community in your portfolio — virtual or in-person
We Capture the Record
We join each meeting and document motions, votes, and action items in real time
Review & Approve
Parliamentary-format minutes arrive within 24 hours. Your manager reviews in 10 minutes
Why Management Companies Choose Us
Consistent Formatting — Every community gets the same parliamentary-format minutes — motions, seconds, votes, and action items. No more quality variation between managers.
24-Hour Delivery — Minutes arrive the next business day, every time. No more boards waiting a week. No more managers working weekends to catch up.
Free Up Your Managers — Give your community managers 2-4 hours back per meeting. That's time they can spend on higher-value work — resident relations, vendor oversight, compliance.
Volume Pricing — Discounted rates that make sense for portfolios of any size. Monthly invoicing, dedicated account support, and priority scheduling.
Get Volume Pricing
The Portfolio Math
A community manager earning $55,000/year costs roughly $28/hour fully loaded.
If they spend 3 hours per meeting on minutes across 10 communities, that's 30 hours/month — or $840/month in labor just on documentation.
FirstMotion covers all 10 meetings for a fraction of that cost, with better quality, faster delivery, and zero manager burnout.
The question isn't whether you can afford professional minutes. It's whether you can afford not to have them.
See PricingCommon Questions From Management Companies
Can you handle our meeting volume?
Yes. We work with firms managing anywhere from 5 to 50+ properties or associations — HOAs, condos, timeshares, co-ops, or a mixed portfolio. Our process scales — one meeting or thirty, same quality, same turnaround.
How do you handle different board preferences?
We follow a standard parliamentary format that works for every board. If a specific community has formatting preferences, we accommodate them at no extra charge.
What about confidential executive sessions?
We note that an executive session occurred and its general topic, but we do not document the discussion. All meeting data is encrypted and deleted within 7 days. Learn about our security practices.
Do we need a long-term contract?
No contracts required. Volume pricing is based on meeting count, not commitment length. Use us for one community or your entire portfolio — scale up or down anytime.
Try It With One Community — Free
Your first meeting is on us. See the quality, experience the turnaround, then decide if FirstMotion is the right fit for your portfolio.
Questions? Reach out directly: